Sharepoint Content Management – An Enterprise Content Management System

17 Oct. 2011 Microsoft Solutions

SharePoint content management system is a one-stop shop for your enterprise content management. It provides a central location to store content such as files, documents, or general information.

SharePoint content management can be accessed and modified within a web browser or using a client application (typically Microsoft Office) via a desktop or smartphone. SharePoint also provides concurrent edit-ability  option with Office 2010.

SharePoint, makes it easy to tag content, control retention schedules, record and declare to the rightful owner to apply legal rights. These measures address the need for compliance and reduce the probability of errors when data is archived or destroyed. SharePoint content management manages documents, files, web content and multimedia on one platform, helping to cut down operational costs.

The use of inter-operability standards, such as CMIS REST and XML helps connect with legacy systems and enterprise content management and hence SharePoint 2010 allows your company to get more value from existing investments.

Using Microsoft Office applications, users can read and edit site lists, events, documents, and task assignments. With SharePoint custom development, site users can quickly locate documents and communicate with key contacts and project leaders.Also they can receive alerts concerning document editing and publishing documents.

Using Microsoft Office Outlook 2003, users can view SharePoint site event calendars simultaneously with personal calendars and create meeting-specific work-spaces to augment group appointments. You can personalize site content and layout on a per-user basis and use web parts to present targeted information to specific users.

One example of SharePoint content management features include the ‘search’ feature. This is used in search for files, lists, libraries and other documents stored. Another example of the content management features is the ‘blog page’ feature. This is used in setting up of functional blogs in one’s site. Other SharePoint content management features include mobile access, predefined workspaces, picture libraries, web parts, Gantt chart, breadcrumbs and tree view and wiki pages among others.

As Microsoft Office and SharePoint are closely related, it provides one with a user-friendly experience. People are satisfied with the system and hence they prefer working with the system. SharePoint content management can be used to organize, store and access content, to manage metadata for the content for effective search and research and to protect content. The information you need is readily available, and tasks can be handled from inception to end.

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