Managing documents is crucial for the legal industry. It helps to improve efficiency & productivity with compliance. Though law firms and professionals often have unorganized procedures to capture & store data. A stand-alone document management system (DMS) allows efficient and secure record storage.
Businesses often need specialized features from the legal file management system. It must help them to automate & streamline the operations. Learn how we re-engineered and modernize the legacy system for a UK-based legal service provider. Do explore how we helped improve collaboration for courtroom presentation & related requirements.
Our client provides solutions for every stage of the litigation process, from data collection to generation and presentation of electronic document bundles in virtual courtroom trials. Their legacy document management system (DMS) was used to manage paperwork for reports & record remote hearings for legal professionals. And, with a rapid increase in presentation of the digital evidence as document bundles for case-related procedures, it was unable to manage, process, and store legal records in the form of electronic documents.
As part of their digital transformation strategy, they were seeking legacy system modernization with enhanced features to make it more collaborative, user-friendly & high performing.
The solution would:
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We followed a phased-implementation approach to deliver the solution.
Phase-1: Analysis & Documentation
Our team analyzed the functionality of the existing system and interviewed the stakeholders to identify potential gaps in the product to understand the business requirements. It was followed by the creation of comprehensive documentation with UX guidelines and types of new features required.
Phase-2: Digital Management System Modernization & Development
We improved the legacy application architecture and libraries with modern technology & tools. As collaboration was an essential aspect of application success, we focused on:
Further, we developed a robust architecture to control the licensing system centrally. Also, strict data security and encryption protocols were implemented to secure communication and data transfer between users.
To conclude, with legacy system modernization, Rishabh Software delivered the robust and optimum solution within a year.
Today, the modernized document management system for the legal department provides an intuitive way of remote collaboration and simplifies lawful processing.
A UK-based Legal Services Provider