Re-Engineering of Meeting & Appointment Scheduling Software

For a US-based technology service provider to enable better performance and extensibility

The customer with decades of experience serving the public sector, especially the local government and schools through technology, wanted to re-engineer their legacy global event & meeting scheduling system with advanced features to improve its efficiency, scalability, with optimum security. While the maintenance of their legacy application was the primary concern, they were looking for a reliable solution to improve the system’s performance.

Capability

Product Engineering

Industry

IT Services

Country

Key Features

The re-structured meeting scheduling tool with advanced enhancements efficiently handles automated meeting planning and follow-up process with unlimited registrants.

Enhanced UX/UI

The new intuitive dashboard facilitates authorized council members to access, review, approve or reject agenda items in real-time

Streamlined topics

Saves time and money with a paperless process from topic submission through minutes publication

Automated agenda builder & organizer

Create precise meeting agendas using simple drag and drop functionality. It allows attaching relevant documents, contracts, maps, charts and other content to support agenda topics

Eliminate data error

Digital documentation reduces manual paper-based cumbersome tasks and eliminates potential risks of human error

Challenges

Complex structure of the existing meeting scheduling application

No document management and real-time document updating feature

Migrate system database and source-code with minimum possible downtime

Not so smooth user interface impacting app functionality adversely

Huge product maintenance cost

Solutions

The modernized event & meeting planning software was a one-of-a-kind platform to provide seamless third-party integrations over a single solution. It offers consistent and optimal user experience across devices.

Agile approach

Our team understood the existing code and created comprehensive documentation for the to-be product model to deliver the proposed solution on time by applying agile methodology practices and standards

Database migration

The entire source code and all the digital contents and documents were migrated to the latest web technology framework with almost no downtime

Centralized event meeting scheduler

Eliminate time-consuming tasks & streamline meetings by creating, planning and scheduling events efficiently through online application

Product performance enhancements

We meticulously optimized application performance and solved potential issues by implementing anticipated features such as workflow management, improved document search, easy integration with a third-party solution and more