SharePoint Document Management Solution

24 Sep. 2019 Microsoft Solutions

Document Management is a central component of any business process today. It provides a transparent, streamlined, and intuitive management of company documents. No matter what is the service or product focus of your organization, there is always a document management system (DMS) that will help keep your organization productive and efficient. DMS helps create a valuable repository of corporate information assets that facilitates knowledge creation.

Sharepoint Document Management Solutions

Rishabh Software leverages Microsoft SharePoint based document management systems. We create custom solutions for small to medium and large enterprises. Read on to learn how we empower organizations to achieve agility with their business goals through our cost-effective DMS solutions.

How Our SharePoint DMS Solution Boosts Business Productivity?

At Rishabh Software, we offer creation of well-structured document hierarchies. It is with ample document libraries and folders for easy-to-use, with an interactive user interface. They support teams of any type and size to streamline their work processes, improve collaboration, and boost their productivity.

Let’s look at the core modules and essential facets of the developed Microsoft SharePoint document management system.

Document Management

Sharepoint DMS Document Management Modules

We integrate Office 365 applications such as Word, PowerPoint, and more with the DMS. It enables the registered users to create & store new documents directly in the system.

Moreover, our SharePoint DMS helps with automatic capture of the various document types and convert them into readable & searchable PDF files. The in-built validation rules further examine the data of these documents during recording and ensure that there are no missing symbols or poorly scanned pages in them.

Primary features of this module, include;

  • Dashboard: A custom dashboard displays recent activities, monthly reports, and other relevant information to adequately track the business processes.
  • Bulk Upload: Users can upload bulk documents in the system. It supports .odt, .docx, .pdf, .ppsx, .pptx, .ods, and many other types of file extensions.
  • Document Library: Authorized users can access the current documents in the system, along with their modification history. It is also possible to modify, convert, store, and share these documents.

User Management

Sharepoint DMS User Management Modules

Admin can add/manage users and provide role-based access for the system features. Features such as calendar integration, schedule meetings, forum, and more help admin to create a centralized system for business-related activities.

This module also covers:

  • Versioning: Admin can keep track of the prior versions of business documents. Moreover, they can even restore any of the previous versions if it is relevant than the current one.
  • Collaboration: Users can view, edit, and share documents in real-time from any location and device. The system will reflect all the changes and mark them with different colors to streamline the collaboration process.

Workspace Management

Sharepoint DMS Workspace Management Modules
The module allows the users to manage various tasks, document metadata, and other activities as a part of the process workflow.

It covers:

  • Workflow Management: Users can define multiple workflow types for approval, feedback, signature, and more. For instance, admin can set the values for the automatic consent corresponding to small-scale contracts.
  • Indexing: Users can label electronic documents specific to teams, projects, document types, functions, and other objectives.

Record Management

Sharepoint DMS Record Management Modules

This module of our SharePoint online document management system benefits with saving time & operational costs for document storage, search, and sharing processes.

Primary sections of this module:

  • Record Library: The most relevant documents are stored in libraries, while the other non-effective material gets moved to repositories automatically.
  • Retrieval: Users can search and retrieve files & documents based on their permissions.

Apart from this, we install various components in Microsoft SharePoint DMS such as enterprise search, offline editing, third-party app integration, security & compliance, alerts & notifications, and custom templates, to name a few.

Seeking A Document Management Solution? We create custom document management systems to automate business processes and boosts productivity

We Provide Flexible Solutions Based on SharePoint

As an experienced custom SharePoint development company, Rishabh Software provides business-specific solutions that meet the current industry requirements.

We help enterprises to maximize productivity through;

  • Multiple Deployment Options: We help organizations to select, install, and deploy solutions on-premise, cloud-based, or even a hybrid setup.
  • Other App Integration: We integrate SharePoint system with other solutions such as ERP, CRM, HRMS, BI, and more as per the needs.

Conclusion
Businesses, regardless of their domain, always strive to maximize efficiencies. SharePoint DMS helps foster a collaborative work environment across teams. It improves productivity and saves operational costs.

Rishabh Software has the required skill in offering scalable SharePoint document management system. It is across various industry verticals. Our results-driven approach helps companies to automate, streamline, and optimize their document-driven processes.

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