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Benefits Of SharePoint Collaboration Capabilities For Enhanced Productivity

29 Mar 2019

Data has taken center stage in today’s digital world. And, Microsoft SharePoint makes this information collaboration simpler. A comprehensive collaboration tool, it helps businesses to grow more efficient. It promotes productivity among their employee groups. SharePoint features for collaboration offer a platform to collect information from different sources in a central location. Therefore, if your business wants to evolve with the rapid pace of innovation, SharePoint can help you increase efficiency with technology wherever possible.


Through this blog, we aim to highlight how the latest Microsoft SharePoint capabilities assist in driving business efficiency for global organizations.


SharePoint Collaboration Capabilities

Microsoft SharePoint is considered as the lifeblood of the digital workspace. It provides tools for personal productivity, supports teamwork, simplifies process automation. It thus enables a collective knowledge base for the enterprise. Further, it offers a central point of access that maximizes the role of people involved with their respective responsibilities.


  1. Information Concentration
    Using SharePoint for collaboration helps centralize the documents, information, and content from multiple branches. From the platform, you share your ideas and can work on several reports efficiently – from your desktop PC, a tablet or even your smartphone. Microsoft SharePoint also allows you easy management of projects and teams. It is while the information flows efficiently between all the concerned employees.
  2. Enhanced Collaboration:
    One of the benefits of SharePoint collaboration is that it provides a simple and productive way to collaborate within – and beyond – your business. Your employees communicate directly and exchange relevant information with colleagues, customers, and partners at all times. SharePoint Communities connect people and provide them access to the company’s collective knowledge base. It promotes innovation and sustainability for the project by eliminating friction losses and improving productivity.
  3. Social Networking:
    Employees can stay in touch with each other and visit member activities with this feature. Further, it allows them to utilize keywords or topics to filter discussions. Members can communicate with their followers based on their interest areas and avoid general discussions within groups. SharePoint collaboration enables employees to stay connected leading to higher levels of productivity and efficiency.
  4. Announcement Lists:
    It offers quick informal communication among all the employees. This SharePoint collaboration feature enables members to stay updated about project changes, latest announcements, status changes, and more. Furthermore, the message broadcaster is even allowed to put an expiry date on the broadcasts to avoid any confusion about the post.
  5. Content Management From A Single Platform:
    Content is one of the central building blocks of Microsoft SharePoint. The solution brings together all the required tools to create, test, validate, or process various types of content. Further, it combines document management, social computing, and enterprise search, to create an accessible platform for all users across enterprise content management. Thanks to its Office 365 integration, SharePoint content is exceptionally user-friendly. This SharePoint collaboration capability translates into better user adoption and a well-managed repository where information is easy to find, update, and recycle.
  6. Workspace Sites:
    SharePoint Sites allow information sharing with collaborators from other departments and businesses. Meeting workspace site facilitates in centralizing the necessary information. It could be used over some time for the project. Whereas, document workspace sites are used for document collaboration to allow multiple team members to access and edit the necessary information whenever required. It is one of the most significant Microsoft SharePoint capabilities for business integration.
  7. Task Lists:
    Task lists help assign responsibilities to various team members. It helps to summarize the assigned duties in an accessible format, by marking priorities as well as deadlines. Further, they also include status & progress reports with a filter feature to access the relevant tasks.


There are a few other Microsoft SharePoint collaboration capabilities that provide a competitive edge by increasing collaboration & decision-making capabilities of corporations while using this product.


  • SharePoint Communities: To collaborate more effectively with your colleagues, team members
  • SharePoint Content Business Partners: Manage content and documents throughout their lifecycle
  • SharePoint Search: Find information or people more reliably
  • SharePoint Insights: To make informed decisions based on relevant data
  • SharePoint Composites Data: To build applications from forms and workflows

Team collaboration has always been an integral part of the enterprise culture. However, with the addition of new tools and collaboration features, the approach has changed significantly. Towards this, SharePoint proves to be an ideal choice to enhance productivity. Rishabh Software is a Microsoft SharePoint consulting services partner for several organizations. Our team offers excellent product expertise with project management, in-depth process knowledge across industries. With a solid experience, we have the proficiency in delivering unique possibilities that Microsoft SharePoint can bring you.

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