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Benefits Of SharePoint Collaboration Capabilities For Enhanced Productivity

29 Mar 2019

Data has taken center stage in today’s digital world. And, Microsoft SharePoint makes this information collaboration simpler. A comprehensive collaboration tool, it helps businesses to grow more efficiently. It promotes productivity among their employee groups. SharePoint features for collaboration offer a platform to collect information from different sources in a central location. Therefore, if your business wants to evolve with the rapid pace of innovation, SharePoint can help you increase efficiency with technology wherever possible.

Through this blog, we aim to highlight how the latest Microsoft SharePoint capabilities assist in driving business efficiency for global organizations. (Updated September 2020)


Though, Why Enterprises Need a Collaboration Platform Like SharePoint

C-suite executives often put multiple association tools and strategies in place at once. It can lead to issues such as

  • Lack of a unified collaboration strategy across the company
  • Difficulty in managing multiple apps used by various departments
  • Inefficient communication due to poor information exchange among teams

A comprehensive solution that fulfills your staff’s needs can quickly help address the problems mentioned above and more.

SharePoint Collaboration Capabilities

Microsoft SharePoint is considered as the lifeblood of the digital workspace. It provides tools for personal productivity, supports teamwork, and simplifies process automation. It thus enables a collective knowledge base for the enterprise. Further, it offers a central point of access that maximizes the role of people involved with their respective responsibilities.

Social Networking:

Employees can stay in touch with each other and visit member activities with this feature. Using SharePoint for collaboration allows them to utilize keywords or topics to filter discussions. Members can communicate with their followers based on their interest areas and avoid general discussions within groups. SharePoint collaboration enables employees to stay connected, leading to higher levels of productivity and efficiency.

Announcement Lists:

It offers quick informal communication among all the employees. This SharePoint collaboration feature enables members to stay updated about project changes, latest announcements, status changes, and more. Furthermore, the message broadcaster is even allowed to put an expiry date on the broadcasts to avoid any confusion about the post.

Content Management From A Single Platform:

Content is one of the central building blocks of Microsoft SharePoint. The solution brings together all the required tools to create, test, validate, or process various types of content. Further, it combines document management, social computing, and enterprise search, to create an accessible platform for all users across enterprise content management. Thanks to its Office 365 integration, SharePoint content is exceptionally user-friendly. This SharePoint collaboration capability translates into better user adoption and a well-managed repository where information is easy to find, update, and recycle.

Workspace Sites:

SharePoint Sites allow information sharing with collaborators from other departments and businesses. You can get up to 25 TB of storage space per site group with SharePoint. Meeting workspace site facilitates in centralizing the necessary information. It could be used over some time for the project. Whereas, document workspace sites are used for document collaboration to allow multiple team members to access and edit the necessary information whenever required. It is one of the most significant Microsoft SharePoint capabilities for business integration.

Task Lists:

Task lists help assign responsibilities to various team members. It helps to summarize the assigned duties in an accessible format, by marking priorities as well as deadlines. Further, they also include status & progress reports with a filter feature to access the relevant tasks.

There are a few other Microsoft SharePoint collaboration capabilities that provide a competitive edge by increasing the collaboration & decision-making capabilities of corporations while using this product.

  • SharePoint Communities: To collaborate more effectively with your colleagues, team members
  • SharePoint Content Business Partners: Manage content and documents throughout their lifecycle
  • SharePoint Search: Find information or people more reliably
  • SharePoint Insights: To make informed decisions based on relevant data
  • SharePoint Composites Data: To build applications from forms and workflows

Key Benefits of Using SharePoint for Team Collaboration

  1. Information Concentration:
    SharePoint collaboration tools centralize the documents, information, and content from multiple branches. You can share your ideas and work on several reports efficiently using the platform – from your desktop PC, a tablet, or even your smartphone. Microsoft SharePoint also allows you easy management of projects and teams. It is while the information flows efficiently between all the concerned employees.
  2. Enhanced Collaboration:
    One of the critical benefits of SharePoint collaboration is that it provides a simple and productive way to collaborate within – and beyond – your business. Team-wide partnership helps your employees communicate directly and exchange relevant information with colleagues, customers, and partners at all times. Tools like Yammer helps create forums where people can connect and share ideas. SharePoint Communities provide them access to the company’s collective knowledge base. It promotes innovation and sustainability for the project by eliminating friction losses and improving productivity.
  3. Flexibility and Compatibility:
    You can get the flexibility to go on the cloud environment with SharePoint Online and share, access information from anywhere using any device. SharePoint is compatible with other products from Microsoft and can be integrated with third-party tools such as ERP, CRM, and more. That means you can leverage its capabilities for enterprise-wide collaboration.

This Microsoft product for employee collaboration offers many other notable advantages. It includes creating custom web pages or web parts without coding knowledge, role-based access to the shared information, adaptability as per your business requirement & more.

Use Cases

Do you still wonder about how SharePoint can help your organization improve collaboration and productivity? If yes, let us look at a few common examples.

Content Management

Utilizing SharePoint as a Document Management System (DMS) helps you stay agile and cost-effectively achieve business goals. It comes with easy to use yet intuitive interface, built-in document libraries, lists & many other features. It helps you quickly create, modify, submit, share, and retrieve content on a site collection or group.

A few vital capabilities of SharePoint DMS are

  • Indexing and metadata functionality
  • Enterprise search
  • Versioning
  • Approvals
  • Flexible storage capacity

Enterprise Intranet

SharePoint can work as a powerful intranet solution for your organization. An experienced technology partner can even help you customize and scale it as per your needs. It offers a wide range of functionalities, including

  • Branded landing page
  • Various options for content sharing
  • Custom navigation
  • Web parts and pages with add-ins
  • Mobile access and more

HR Management

Microsoft SharePoint excels as an HR management tool. Its versatility makes it suitable for your human resources department of any size. For example, you can check how we developed and integrated a custom hiring management system using SharePoint to manage the hiring process.

Apart from hiring, it also helps handle various HR activities, such as

  • Employee onboarding
  • Payroll management
  • Leave management
  • Performance evaluation and more


Team collaboration has always been an integral part of the enterprise culture. However, with the addition of new tools and collaboration features, the approach has changed significantly. Towards this, SharePoint proves to be an ideal choice to enhance productivity. Rishabh Software is a Microsoft SharePoint consulting services partner for several organizations. Our team offers excellent product expertise with project management, in-depth process knowledge across industries. With a solid experience, we have the proficiency in delivering unique possibilities that Microsoft SharePoint can bring you.

Leverage SharePoint Collaboration Features?

We utilize SharePoint on-premise, SharePoint Online, Office 365 and other Microsoft tools to help you achieve optimal enterprise collaboration while staying compliant and secure.